Permission granted: 3 ways to assign LMS permissions in healthcare organizations

Keeping data secure is a top priority for healthcare organizations. It’s important all healthcare staff uphold the regulations set forth by the organization and governing bodies. While your LMS educates staff on these laws and practices, it can also act as a permissions gatekeeper. Read this article to learn how LMS permissions can be leveraged in highly confidential and secure organizations, such as healthcare.  

Assigning permission based on certification

The most common use case includes certifications and assigning permission based on course completion within the LMS. Let’s take Electronic Medical Record (EMR) training, for example. EMRs contain patient information (medical history, diagnoses, medications, treatment plans etc.) and Healthcare workers need to be sufficiently trained on the EMR for the safety and security of patients. Managers and LMS administrators can restrict access of healthcare professionals based on completion of this required education.  

Upholding professional standards in healthcare facilities becomes easier when compliance is accurately tracked. If an employee fails the required  course or certification, the LMS would flag their failure and subsequent access in the hospital could be limited until they can prove competency.

Assigning permission based on skill level

Administrator and manager controls can go beyond simple pass/fail course completions within a learning platform. Setting up your LMS for succession planning and upskilling can be an organizational holy grail for developing your staff internally. Let’s say an employee is current job class 1 and wants to upskill to a job class 4. By using gated permissions in the LMS, the employee would have to complete training in sequential fashion (set by the administrator or SME’s) to advance levels. This ensures a structured and personalized learning pathway that is visible to both the employee and manager.  

Assigning permission based on niche needs of the organization

There are plenty of ways to leverage permissions in an adaptable and configurable learning platform. In another, more specialized use case, organizations use LMS permission to separate worker types; contract employees from W-2 workers. Administrators can assign contract employees individualized logins, without having to add them to an employee roster. This gives contract employees access to their required training, but limits their visibility within the organization. These parameters protect both the individual and the organization from security breaches. Organizations can go beyond employee vs. Contract worker and segment into job classes, locations, employment type, etc. Read our recent case study to learn more.  

At the end of the day, it is the organization’s responsibility to maintain a compliant and well-prepared workforce. Using an LMS to grant privileges or access based on course completion and/or job status can be an excellent way to better manage your people, workflow and ultimately, ensure that your organization is delivering safe and competent care. Learn more about Learnsoft’s LMS for healthcare here.  

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